How to submit

Registration by the applicant

The applicant must use the on-line registration tool to register their request for a STSM. The following information has to be encoded with the registration:

  1. the Action number (MP1104)
  2. the title of the planned STSM
  3. the start and end dates
  4. the applicant's details, including key academic details and workplan
  5. the applicant's bank details
  6. the host institution
  7. financial data (amount for travel and subsistence)

Formal STSM application and annexes

After encoding the information via the on-line registration tool will issue a formal STSM application which has to be downloaded and sent by the applicant electronically (by e-mail as attachment) together with any necessary document which the applicant may regard as helpful in supporting the application at the evaluation process (such as CV, full workplan, list of publications, motivation letter, letter of support from the home institute, etc) to :

  • - the future host institution of the STSM
  • - the STSM coordinator


Assessment of the STSM

The STSM coordinator will arrange the assessment of the STSM.

Approval from the Steering Committee (SC)

The STSM coordinator informs the Grant Holder that the proposed STSM has been approved in the form of an e-mail stating :

"Subject: STSM reference number, COST Action MP1104, grantees name"

On behalf of the MC of the COST Action MP1104, I would like to inform you after evaluation that:

  1. the attached request for a STSM has been approved and ;
  2. a grant of EUR x has been recommended and ;
  3. the host institute accepted the proposal

The Grant Letter

The Grant Holder will send to the Applicant a Grant Letter in which he/she is informed about:

  1. the approval of a STSM
  2. the level of the financial grant given

The applicant has to return this Grant Letter, after accepting the grant with his/her signature.